Teamwork makes the dream work.John C. Maxwell

Terms and conditions

PRACTICAL TERMS AND CONDITIONS

PRACTICAL MATTERS

  • The prices mentioned in our offers are VAT excluded, unless specifically stated otherwise.
  • The prices mentioned in our offers don’t include the transportation cost of the coordinator’s car, unless specifically stated otherwise.
  • The prices mentioned in our offers don’t include the renting of rooms, unless specifically stated otherwise.
  • The final number of participants must be communicated to Ecco La Luna at least 10 working days before the event.
  • The final catering choice per person must be communicated to Ecco La Luna at least 10 working daysbefore the event.
  • When renting a vehicle (2CV, Vespa, tandem bike, MTB) the final number of vehiclesmust be communicated to Ecco La Luna at least 20 working daysbefore the event (unless specifically stated otherwise).
  • Normal sportswear should be sufficient (unless specifically stated otherwise).
  • Rain resistant clothing is recommended, depending on the weather conditions.
  • Good hiking shoes or sports shoes are recommended (unless specifically stated otherwise)
  • During the bike tours the use of a helmet is mandatory. Not wearing a helmet is at one’s own risk.
  • The vehicles that are used during the 2CV rally have a standard BA insurance + basic omnium.

Renting a helmet

  • If needed you can rent a helmet at Ecco La Luna for 2,50 euro, VAT excluded for 1 helmet for one day

OPTIONALLY: VIDEO RECORDING

  • If required, we can provide a photo/video shooting with prices starting from 75 EUR, VAT excl. per day – ask for a free price estimate

Accident Insurance

  • Is normally not included in our prices
  • Check if this day is covered by the occupational accident insurance of your company?
  • Otherwise we/you need to take a separate accident insurance for your employees for this specific day
  • Accident insurance can be arranged through Ecco La Luna. The price for one group with a maximum of 10 people amounts to 100 euro per day (VAT excluded). For each extra participant an amount of 10 euro (VAT excluded) per person per day will be charged. Such requests should be sent to us 3 working days before the event. A list of participants (first name + last name) should be send to us in advance + the final number of participants.

Driving a 2CV: STANDARD Civil Liability Insurance

  • Standard civil liability insurance + omnium basic are included
  • All our 2CVs are insured with the Standard civil liability insurance through Allianz-insurances
  • For each 2CV a lease contract should be signed in which the renter takes full responsibility
  • The possible damage of an accident at fault is covered by the insurance with an excess of 1500 euro (VAT excluded) per damage claim

Driving a 2CV – OPTIONALLY - omnium plus (= 50,00 euro VAT excL. per 2CV)

  • The Standard civil liability insurance can be extended to an omnium plus insurance
  • A lease contract must be signed for each 2CV event, in which the renter takes full responsibility
  • The possible damage of an accident at fault is covered by the insurance with an excess of 500 euro (VAT excluded) per damage claim

GENERAL Terms of payment

  • Advance invoice:
    • Upon confirmation of the event, we require a 65% deposit of the quoted price within 30 days after invoice date, to secure the reservation
    • If the event takes place before the payment term, please make sure to pay the invoice within 7 days prior to the event date
    • If you confirm the event 4 months in advance, you can spread the payment of the advance invoice
      • A first advance invoice of 30% of the quoted price is due within 30 days after invoice date
      • A second advance invoice of 35% of the quoted price is due within 30 days after invoice date or 7 days prior to the event date
  • Balance invoice:
    • After the event, you will receive the balance invoice with the remaining 35% of the quoted price, which is due within 30 days after invoice date
  • Remaining invoice:
    • Within 45 days after your event, we will send you a remaining invoice in case there were any extra services and costs on the day of the event
    • We would like to ask you to pay the invoice within 30 days after invoice date
  • In case of late payment, 0,25% of the invoice amount will additionally be charged for each week of late payment

Contact details

Cancellation policy

  • For cancellations less than 8 weeks prior to the event, 25% of the total amount will be charged
  • For cancellations less than 6 weeks prior to the event, 50% of the total amount will be charged
  • For cancellations less than 4 weeks prior to the event, 75% of the total amount will be charged
  • For cancellations less than 2 weeks prior to the event, 100% of the total amount will be charged
  • For cancellations and postponements of the event, other arrangements can be made depending on the costs already incurred by Ecco La Luna Ltd.

ECCO LA LUNA LTD.
Isabella van Oostenrijkstraat 32
9052 - Zwijnaarde (Belgium)
team@eccolaluna.be
BE 0479 176 733